Setup Guide
From signup to your first weekly profit report in under an hour.
Restaurant Setup
5 minutesConfigure your restaurant profile before importing any data.
- 1Go to Settings → Restaurant Info
- 2Enter your restaurant name, owner name, and contact details
- 3Set your food cost target (most independent restaurants target 28–32%)
- 4Enter your monthly overhead and expected monthly covers — this feeds the profit calculations
- 5Set your labour cost per dish if you want labour factored into menu pricing
- 6Save your settings
Tip: Your food cost target is the most important number. Start with 30% if you're unsure — you can change it anytime and all calculations update immediately.
Invoice Import
10 minutesGet your ingredient library populated from real supplier invoices.
- 1Go to Settings and copy your unique inbound email address
- 2Forward any recent supplier invoice (PDF or email body) to that address
- 3Good Provisions AI will parse every line item within a few minutes
- 4Check the Ingredients page — new items will appear with current prices
- 5For PFG specifically: export your invoice from PFG's customer portal as a CSV and use the PFG import button on the Ingredients page
- 6Review parsed ingredients for any items that need unit corrections
Tip: Forward 2–3 recent invoices at once to get broad coverage of your ingredient library in one shot. Any supplier works — just forward the email.
Ingredients
10 minutesReview, clean up, and organise your ingredient library.
- 1Go to the Ingredients page
- 2Review auto-imported items — check names, units, and prices
- 3Edit any items that parsed incorrectly (click the pencil icon)
- 4Add any missing ingredients manually using the Add Ingredient button
- 5Ingredients with duplicate names can be merged — use the merge tool if needed
- 6Set up price change alerts in Settings if you want to be notified when ingredient costs spike
Tip: You don't need a perfect ingredient library before building recipes. Start with your 10 highest-cost ingredients and add others as you build recipes.
Recipes
15–30 minutesBuild your recipe library and see real food cost per dish.
- 1Go to Recipes and click New Recipe
- 2Name the recipe to match your menu item exactly (this matters for sales matching later)
- 3Add ingredients from your library with quantities
- 4Set the number of servings the recipe produces
- 5Use the AI import button to paste in a recipe from anywhere — AI will parse quantities and match to your ingredients
- 6For a whole menu at once: use the AI Menu Photo button and upload a photo of your menu board
- 7Prep items (stocks, sauces, brines) can be built as sub-recipes and used inside parent recipes
Tip: Recipe names must match your Toast menu item names closely for automatic sales matching to work. You can fix mismatches manually later, but exact names save time.
Menu Pricing
10 minutesAnalyse your current menu and identify pricing opportunities.
- 1Go to Menu & Pricing
- 2Every recipe with a sell price will show its food cost % automatically
- 3Enter sell prices for any items missing them
- 4Use the Suggested Price calculator to find the exact price that hits your target margin
- 5Review the menu engineering quadrant: Stars, Plowhorses, Puzzles, Dogs
- 6Focus on Puzzles — high margin items that need more promotion
- 7Consider repricing Dogs — low margin, low popularity items that are dragging your average
Tip: Check for price alerts — if an ingredient spiked since you set your menu price, the system will flag the affected recipes.
Sales Import
5 minutesConnect your Toast sales data to get real weekly profit.
- 1In Toast: go to Reports → Sales Summary → export as CSV
- 2In Good Provisions: go to Sales and click Import Toast CSV
- 3Upload the file — the system will auto-match menu items to recipes
- 4Review the match summary and confirm or override any fuzzy matches
- 5The system will calculate food cost on every unit sold and show your weekly profit
- 6Do this weekly for ongoing profit tracking
Tip: The first import takes the most time for matching setup. Subsequent imports are usually automatic — matches are remembered from week to week.
Dashboard & Ongoing Use
OngoingYour command centre for weekly profit visibility.
- 1The Dashboard shows this week's revenue, food cost %, profit, and top movers
- 2Check the Prep page before each service — prep sheets auto-generate based on upcoming covers
- 3Use the Schedule page to build your weekly staff schedule and watch the labour cost bar
- 4Review the Spending page monthly to see vendor breakdown and identify cost trends
- 5Enable weekly email digest in Settings → Email Preferences to get Monday morning numbers automatically
- 6Check Inventory after receiving orders to track variance against expected usage
Tip: The Monday morning digest email is the highest-value 2 minutes of your week. Enable it in Settings → Email Preferences.
Ready to get started?
Sign up, follow the setup wizard inside the app, and your first week of data can be imported in under an hour.